Introduction
Core Requirements:
- Company domain email only. Free email providers are not accepted.
- Domain must have working mail servers.
- Domain must meet minimum age requirement.
- Case quantities only. Non-case units are excluded.
- CSV file with four columns: Product, Size, Qty, Units.
- Quote validity: Seven days from submission.
- No CAPTCHA. Verification is handled through email domain checks.
Wholesale Dito Store operates a dedicated RFQ channel for corporate and institutional buyers called the Specialized Corporate Bulk RFQ.
This channel exists because large orders need a different handling path than small retail or walk in purchases. The article below explains who the channel is for, how it works, and what buyers should expect before and after submission.
Who This RFQ Is For
The Specialized Corporate Bulk RFQ is designed for businesses that buy by the case, including procurement officers, purchasing managers, admin supervisors, and corporate accounts teams.
Typical users include corporate purchasing departments, distribution companies, institutional buyers, government procurement units, manufacturing plant admin offices, property management firms, and school or hospital supply officers.
This is not for sari sari stores, small retail resellers, or walk in customers. If your order is below case quantity, the system will not include those items in the quotation.
Free Email Addresses Are Not Accepted
Only company domain emails are allowed on this channel.
Submissions from Gmail, Yahoo, Outlook, and other consumer email providers will be rejected without exception. A corporate buyer must submit using an email address tied to their company domain, such as purchasing@companyname.com.
A company domain email confirms that the person submitting the RFQ represents a specific business because the domain owner controls who gets an email address. A free email account does not provide that confirmation.
This rule applies to all submissions. No manual override. No special requests.
Why Email Verification Matters for This RFQ
Before you can upload a CSV, the system verifies your business email domain automatically.
The check confirms three things.
First, the domain is valid and properly structured.
Second, the domain has working mail servers. A real business must be able to receive email.
Third, the domain has established history. The system checks the domain registration age.
There is no email to click. No confirmation link. No inbox waiting.
For the buyer, this means the process moves forward immediately after the domain passes. For Wholesale Dito Store, it reduces fake inquiries, cancelled orders, and wasted sales time.
A corporate buyer using a proper company domain typically proceeds to the CSV upload step right away.
Why We Do Not Use CAPTCHA
We do not use CAPTCHA on the Specialized Corporate Bulk RFQ page or any other page of our website. Most CAPTCHA systems depend on third party services that load external scripts, track user behavior, and send data to outside servers.
Our RFQ page runs without third party plugins or external resources, including external fonts, tracking pixels, or hosted verification widgets.
Email domain verification replaces the need for CAPTCHA entirely. CAPTCHA only proves that a human is submitting a form, but it does not prove that the person represents a real business.
Email domain verification checks three things: mail infrastructure, domain history, and business email identity. Those checks are stronger than any image puzzle or checkbox.
The result is a faster, more stable page with no slow loading external dependencies and no data shared with outside platforms. The submission process remains clean, direct, and private.
How the CSV Upload Works
The Specialized Corporate Bulk RFQ accepts a CSV file utilizing four specific columns.
| Column | Description |
|---|---|
| Product | The product name without size |
| Size | The product size or packaging volume |
| Qty | Number of cases |
| Units | Must be cases |
Example:
| Product | Size | Qty | Units |
|---|---|---|---|
| Zonrox Bleach Original | 1L | 5 | cases |
| Surf Powder Detergent | 7.5kg | 10 | cases |
| Green Cross Alcohol 70% | 1gal | 20 | cases |
A downloadable template is available on the RFQ page. Buyers can also create their own CSV using Microsoft Excel or Google Sheets.
What Happens After Upload
The system processes the file line by line, checking each item against the master product database and normalizing measurements so that common packaging units are matched correctly. For example, 1 gallon is equivalent to 3785 ml.
After matching, the system separates items into three groups.
Items that exist in the database and are ordered by the case are marked as available and receive a case price and a line total.
Items that exist in the database but are not ordered by the case are excluded because the system only serves case orders. If the CSV lists pieces, bottles, or single units, those lines will not be priced.
Items that do not exist in the database are listed as not found and sent back for review.
Case Order Policy
All orders through the Specialized Corporate Bulk RFQ must be in cases. This is not flexible.
The pricing model is built around case quantities, and the warehouse, picking, and logistics systems are set up for case handling. Mixing retail quantities into a corporate order creates errors and delays.
If your requisition includes non-case units, those lines will be excluded from the quotation. A special arrangement outside standard case ordering requires a separate discussion with the account team.
Quotation Format
The quotation is sent by email and includes the following:
- Reference number
- Company name
- Quote validity date
- Available items with case pricing
- Excluded items with reason
- Items not found in the database
- Grand total
The email is structured as a formal quotation summary suitable for internal approval, budget review, and purchase order processing.
Quote Validity
Quotes are valid for seven days from the date of submission because supplier costs, inventory levels, and demand all affect case pricing.
If a quote expires, the buyer must submit a new RFQ. The old reference number cannot be reused.
Reference Number
Each submission receives a unique reference number in the format CBD followed by a random alphanumeric sequence.
Example: CBD-1A2B3C4D5AD
This reference number should be used in all correspondence about the submission.
Product Matching and Data Quality
The system works best when product names are written clearly, with the product name and size separated into their own columns.
Correct:
| Product | Size |
|---|---|
| Zonrox Bleach Original | 1L |
Incorrect:
| Product | Size |
|---|---|
| Zonrox Bleach Original 1L |
Do not abbreviate product names unless the abbreviation matches the database. If the system cannot find a product, the line will be reported as not found so the buyer can review and resubmit.
What Buyers Should Prepare Before Submitting
Procurement teams should have the following ready:
- Company domain email address
- Company name and TIN
- Contact person first and last name
- Mobile number
- Complete business address
- CSV file with product list
Missing information causes delays.
Common Reasons for Exclusion
A line item may be excluded or not found for these reasons:
- Units are not in cases
- Product name does not match the database
- Size is missing or incorrect
- Qty is zero or blank
- Product is no longer carried
- Email domain is a free provider
The quotation email lists excluded and not found items separately.
Differences from the Standard RFQ
The standard RFQ is for short lists and handles up to nine items, while the Specialized Corporate Bulk RFQ is for long lists with no nine item limit.
The standard RFQ is suited for quick pricing on a few SKUs. The bulk RFQ is suited for monthly or quarterly purchase plans.
Both channels serve case orders only, but the bulk RFQ has stricter email requirements.
Data Security
Sensitive company information is encrypted before storage, including company name, TIN, first name, last name, mobile number, and email address.
Non-sensitive information such as province, city, barangay, and ZIP code is stored in plain format for routing and documentation purposes.
Product lists are stored as structured data, allowing the account team to review the submission without exposing personal details.
Who Receives the Quotation
The quotation is generated automatically after the CSV is processed, and no manual review is required before the buyer receives pricing.
The quotation is sent to the verified company email address, while the corporate accounts team receives a copy for reference and follow up.
If there are questions about inventory, delivery scheduling, or special arrangements, a representative may reply to the email thread using the reference number.
Why This Process Exists
Corporate purchasing is not the same as retail buying.
A distributor buying 50 cases of bleach, 30 cases of detergent, and 20 cases of alcohol needs a structured quotation with line by line pricing, a reference number, and a document they can attach to a purchase order.
This RFQ process provides that structure and treats corporate buyers as corporate buyers, not as customers adding items to a shopping cart.
Final Notes
The Specialized Corporate Bulk RFQ is a procurement tool for business buyers.
It requires a company domain email, case quantities, and a properly formatted CSV file.
If you meet those requirements, the process is fast. The quotation is sent automatically and structured for approval and purchase order processing.
If you do not meet those requirements, the system will reject the submission. That is by design.
Frequently Asked Questions
What is the Specialized Corporate Bulk RFQ?
The Specialized Corporate Bulk RFQ is a dedicated submission channel for corporate and institutional buyers who purchase by the case. It accepts CSV files with multiple line items and generates a structured quotation sent by email.
Who is allowed to use the Specialized Corporate Bulk RFQ?
The channel is for businesses that buy by the case, including procurement officers, purchasing managers, distribution companies, institutional buyers, government procurement units, manufacturing plant admin offices, property management firms, and school or hospital supply officers. It is not for sari sari stores or retail buyers.
Are free email addresses like Gmail or Yahoo accepted?
No. Only company domain emails are accepted. Submissions from Gmail, Yahoo, Outlook, and other consumer email providers are rejected without exception.
Why is a company domain email required?
A company domain email confirms that the person submitting the RFQ represents a specific business. The domain owner controls who gets an email address. A free email account does not provide that confirmation.
Do I need to use CAPTCHA to submit?
No. The page does not use CAPTCHA. Email domain verification replaces CAPTCHA by checking mail infrastructure, domain history, and business email identity. The page runs without third party plugins or external resources.
What CSV format is required?
The CSV must have four columns: Product, Size, Qty, and Units. The Product column is the product name without size. The Size column is the product size or packaging volume. Qty is the number of cases. Units must be cases.
Are orders required to be in cases?
Yes. All orders through the Specialized Corporate Bulk RFQ must be in cases. Items listed in pieces, bottles, or single units will be excluded from the quotation.
What happens after I upload the CSV?
The system processes the file line by line, matches each item against the master product database, normalizes measurements, and separates items into available, excluded, and not found groups. A quotation is then generated and sent to the verified company email address.
How long is the quotation valid?
Quotes are valid for seven days from the date of submission. If a quote expires, the buyer must submit a new RFQ.
Do I need to wait for manual review before receiving the quotation?
No. The quotation is generated automatically after the CSV is processed. No manual review is required before the buyer receives pricing. The corporate accounts team receives a copy for reference and follow up.
Can I submit more than nine items?
Yes. The Specialized Corporate Bulk RFQ has no nine item limit. It is designed for long lists prepared for monthly or quarterly purchase plans.
What happens if a product is not found in the database?
Items that do not exist in the database are listed separately in the quotation email as not found. The buyer can review the line, correct the product name or size, and resubmit.